Executive Assistant, People Operations

Strategic People Partners is looking for an experienced, highly organized executive assistant who thrives on follow-through. Someone who notices what needs attention, keeps priorities moving, and takes ownership of the details that keep a growing consulting practice running smoothly.

About Strategic People Partners

Strategic People Partners is a Fractional Chief People Officer practice serving churches, ministries, nonprofits, and mission-driven organizations. We work at the executive level to help organizations clarify leadership, reduce friction, and build people systems that actually support performance and culture.

This role reports directly to the founder and owner, and works closely alongside the People Operations Consultant. You will provide direct executive support to both, while also gaining hands on experience across People Operations. If you thrive on a fast paced day, get real satisfaction from closing loops, and enjoy being the person others can count on to finish what has been started, this role was built for you.

What You Will Do

Executive & Operational Support

• Provide direct executive and operational support to the Owner/Fractional CPO and People Operations Consultant, including meeting preparation and follow-up, professional correspondence, coordination, and keeping priorities moving.
• Own the team's day-to-day technology and information organization, including Microsoft 365, Teams, SharePoint/OneDrive, file structure, templates, workflows, and basic troubleshooting. Become the go-to person for where things are saved and how our systems work.
• Track commitments, deadlines, and next steps across multiple workstreams, coordinating with team members and following through until work is fully closed out.
• Review and proofread documents, emails, spreadsheets, presentations, and client deliverables for accuracy, consistency, formatting, and small details before they go out.

People Operations Support

• Provide hands-on People Operations support across SPP client organizations, including employee files, onboarding and offboarding, payroll preparation support, recruiting coordination, and routine HR documentation.
• Serve as a responsive point of contact for clients, employees, candidates, and vendors, keeping communication professional, organized, and moving forward.

What Success Looks Like

• Work handed to this person gets finished, without repeated reminders.
• Open loops close. Deadlines stay visible and get met.
• The right priorities get attention first, even on a busy day.
• Documents, files, and communications are accurate, and small errors get caught before they matter.
• The Owner and People Operations Consultant do not have to ask where something stands.
• Clients, candidates, and employees receive prompt, professional support.
• Senior People leaders have more capacity for strategic and client facing work because execution is handled well.

Who You Are

You are the kind of person who makes lists and actually completes them. You notice what is still missing, even when your own part is done. You follow up without being asked, and you do not let something sit just because someone else is slow to respond.

You likely come from executive support, office management, hospitality, operations, project coordination, or client service, somewhere that required managing a busy day, serving people well, and getting a lot done without dropping the details. Some HR exposure is a plus, but not required. What matters most is pace, judgment, and follow-through.

In practice, this looks like:

• Following up with a client, candidate, or vendor until you actually hear back
• Noticing a missing signature, a misfiled document, or an approaching deadline before anyone has to point it out
• Keeping a full task list moving without losing track of what matters most
• Knowing the difference between something that needs fixing and something that needs fixing right now
• Learning a new HR process quickly and taking on more of it independently over time

Additional qualifications:

• Several years of professional experience in executive support, office management, hospitality, operations, project coordination, or client/customer service
• Strong written and verbal communication skills
• Excellent organization, attention to detail, and follow-through
• Comfortable with common office and productivity software
• Previous HR or People Operations exposure is a plus, but not required
• Drawn to mission-driven work

Physical Requirements

• Ability to perform primarily computer based work for extended periods, including frequent typing, reading, video meetings, and use of standard office technology.
• Ability to occasionally lift or carry office materials or equipment up to approximately 20 pounds.
• Ability to travel locally on occasion for meetings, client work, or team gatherings.

Workplace & Client Environment

• SPP primarily serves churches, ministries, and other Christian organizations. This role calls for someone comfortable working closely with faith based clients and in environments where Christian faith is openly expressed.
• Prayer is a normal and frequent part of SPP and many client meetings, team gatherings, and workplace interactions.
• This role requires the ability to serve clients professionally and respectfully within their faith based missions, cultures, and values.

How to Apply

Send the following to Info@strategicpplpartners.com:

1. A current resume.
2. A short writing sample (one to three pages). Anything you wrote, ideally something that involved bringing structure to a complicated situation or seeing something through that others might have let slide.
3. A two to three minute video introducing yourself. Answer this question: Tell us about a time you stayed on something longer than most people would have. What were you tracking, chasing, or finishing, and what kept you going?